Project monitoring and control techniques pdf files

This was just a brief overview of project cost management and monitoring techniques. Collage of engineering project controlling and project monitoring4232010 author. Some require a computer with supporting software, while others can be used manually. This section will also cover specific project management process of risk management, change management, and project quality control.

The project cycle is a tool for understanding the tasks and functions that must be performed in the lifespan of a project. Monitoring as soon as the boss decides he wants his workers to do something, he has two problems. It is then too late to make any significant adjustments to the project to improve quality, cost, or schedule to bene fit the owner. The monitoring and controlling process oversees all the tasks and metrics necessary to ensure that the approved and authorized project is within scope, on time, and on budget so that the project proceeds with minimal risk. Project monitoring and control the next paragraphs explain the basic steps and commonly applied techniques to develop a project schedule. Monitoring is the collection and analysis of information about a project or programme, undertaken while the project programme is ongoing. Highquality monitoring of information encourages timely decisionmaking, ensures project accountability, and provides a robust foundation for evaluation and learning. Guidance notes on equipment condition monitoring techniques. Download a project status report template in word or pdf format.

This minicourse covers the basics of program monitoring and evaluation in the context of population, health, and nutrition programs. It involves, tracking existing risk, identifying new risks, monitoring the effects of previous risk control activities and evaluating how effective the current risk management processes are. Project monitoring methods are the different methods and means by which the ongoing success of a project is measured. Although each project is unique, there is certain information that must be. An appropriate monitoring evaluation course correction methodology anuradha mitra project performance monitoring and control are areas on which one should spend a significant amount of time. The format and timing of project monitoring and reporting will vary in each organisation and will also depend upon such items as the size, duration, risk and complexity of the project. This guide to the project monitor and control process provides a wide range of articles that explain in detail the monitoring and control process. Monitoring systems and their effectiveness for project cost control in. Country programme performance monitoring and evaluation are situated in the middle. The monitoring and control process is applied to that end and has two objectives. Collecting, analyzing, and using monitoring data 3. Weve also included strategies and tips to take the project to a higher level of.

Monitoring and controlling process group projectconnections. The purpose of this is to provide a conceptual framework that may be used in designing a project monitoring system. The monitoring and controlling process oversees all the tasks and metrics necessary to. Sample reports have been included in a large number of the execution stage phases. Problem diagnosis and introduction to project dynamics. For a start, one needs to reidentify the purposes of a project monitoring system.

Fortunately, there are many tools available to assist with accomplishing the tasks and executing the responsibilities. The monitoring and controlling project work process collects, measures and disseminates performance information, and assesses measures and trends to forecast potential items requiring corrective action. Lecture notes project management civil and environmental. Key performance indicators kpis are a tool to help project managers synthesize the information gathered from monitoring and controlling processes into meaningful knowledge. Project monitoring and control is a crucial system that is used widely by organizations. Project control system manual 2 100 introduction a. The purpose of this paper is to elaborate the project monitoring and control process using. Assessment of project monitoring and control techniques in ondo. Jefferson science associates, llc jsa is a southeastern universities research associationcomputer sciences corporation limited liability company created specifically to manage and operate jefferson laboratory for the department of energy. It also identifies any areas where changes to the project management. But the quality requirements might not meet the customers expectations. This includes monitoring project risks and ensuring that they are being managed according to the project s risk plans.

Developing a monitoring and evaluation plan learning objectives. This section of the project guidelines and standards outlines the processes, tools and guidance related to project. Projects undergo specific stages, including planning, implementation, execution and control. Quality control activities check the quality attributes of the delivered outputs.

A comprehensive guide to the project monitor and control. Various budgeting techniques can be used depending on the project 31 while topdown estimation is a quick way to establish a baseline for the project, it is rarely sufficient for estimating project costs and should always be accompanied with a bottomup estimation technique bottomup estimating. Kpis help the project manager turn the scope statement into measurable objectives against which the project s success is judged. Scope management knowledge of the strategies, techniques, and processes used to plan, monitor, and control project scope. During a project, financial control can be achieved by actual expenditure being tracked against each budget allocated for the different tasks assigned. Projectprogramme monitoring and evaluation guide 2. Monitoring project progress is a main programme management tool. It is through the continuous monitoring of project performance that you have an opportunity to learn about what is working well and what challenges are arising. Project execution and control phase overview the project execution and control phase is the part of the project and product lifecycle where the tasks that build the deliverables are executed. Some of the files below are in portable document format pdf. Monitoring and control techniques can be split in to three areas. Commonly, a project cycle contains stages of design, implementation, monitoring and evaluation. Project monitoring and control information technology essay. Monitoring evaluation timing monitoring is a continuing evaluation assesses the function that takes place entire project cycle.

Session 7 projectmonitoringandcontrol samuel learning. Monitor and controlduring all of the phases and the process groups, regular monitoring and controls are required. Regular progress can be monitored using budget or time sheets, and control action taken if appropriate e. Project monitoring and controlling processes the results of the executing processes are compared against the plan and where differences exist, corrective action is taken either to change the plan itself or the way in which the plan is being executed. Risk management is a process that enables project sponsors and project team. Establish a dependable project control and monitoring system. All discussions and meetings for status reporting, and project closure are part of the scope of this process which are described in this paper. Chapter of project management tools and techniques 7.

The model described and recommended in this manual is based on the projectprogramme cycle, which depicts the management of an intervention through a sequence of inter. Pdf project monitoring and control pmc researchgate. It provides the means by which the project manager can know the progress and status of the project at any given time to provide a framework for action planning to provide the options available to the project manager in order to respond to any deviations. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as planned. The project management institute defines a project as a temporary endeavor undertaken to create a unique product or service. At the other extreme, research is meant to generate knowledge. Regular project monitoring is essential, because it allows the project team and the project manager to evaluate whether. It should be emphasized that, whereas a project monitoring system is a process of comparing actual use of inputs and completed.

In the control procurement process the project manager oversees procurement, suppliers, contracts and contractor performance. Monitoring and controls of a project with the nine functions scope, cost, time, quality, risk, communications, procurements, human resources and integration allows the management team to note the progress of the project whether they are in the original. Monitoring helps project managers to understand whether the projects are progressing in schedule and to ensure that project inputs, activities, outputs and external factors are proceeding as. Is the modification related to working methods and procedures or objectives and.

The project execution and control phase begins when the project plan is approved and the resources necessary for executing the starting task are assembled. Evaluation is the periodic, retrospective assessment of an organisation, project or programme that might be conducted internally or by external independent evaluators. The project management monitoring and controlling starts as soon as a project begins. To monitor a project, you need to measure its success against established performance benchmarks or parameters. Project monitoring and control pmc the scope of this process covers plan the plan phase as well as execution of the work package against the work package plan till completion of the work package. The control risks process discharges risk responses as outlined in the risk register within the project management plan. Software managers are responsible for planning and managing project. According to the project management body of knowledge pmbok, the monitoring and control process group consists of those processes. Control action will be a product of the total information available to the manager. Project monitoring project controlling the control process involves the following activities and deliverables. At the end of the article a short reflection on a fitforpurpose approach is given. It is the fourth process group in project management. Risk management ii, quality monitoring and control, and project learning pdf. Project management is a challenging task with many complex responsibilities.